2 posts tagged with "multi-project"

Research on context switching shows that it takes an average of 23 minutes to fully regain focus after an interruption. Now multiply that by five projects, each with its own Slack channel, Jira board, and stakeholder expectations. You're an outsourcing PM managing five projects for five different clients. Each client thinks their project is your top priority. And every Monday morning, you spend the first two hours trying to remember where each project left off on Friday.

Sound familiar? This is the multi-project management problem — and it's the defining challenge of outsourcing project management.

Digital agency CEOs live and die by utilization rates. According to SoDA (Society of Digital Agencies) benchmarks, the target billable utilization for development teams is ~75-85% — and most agencies fall short. Every hour a developer spends on non-billable work is lost revenue. Every project that goes over budget eats into margins. And with 5, 10, or 20 client projects running simultaneously, knowing where everyone's time actually goes is nearly impossible.

Most agencies rely on manual time tracking. Developers fill in timesheets at the end of the week, guessing how many hours went to each project. The data is inaccurate, the process is hated, and the resulting numbers drive decisions worth hundreds of thousands of dollars.

There's a better way.